Privacy Policy
1. General provisions
1.1. This Privacy Policy (the «Policy») sets out how personal data of website users and event participants under the Central Asia Fintech & Digital Forum (CAFDF) brand is collected, processed, stored, transferred and protected.
1.2. This Policy applies uniformly to all brand websites, including cafdf.org, uz.cafdf.org, reg.cafdf.org, and any other domains and subdomains created for individual brand events (including forums in the Republic of Uzbekistan, the Kyrgyz Republic, Mongolia and other countries) that link to this Policy (together, the «Websites»).
1.3. This Policy covers all CAFDF brand events: forums, conferences, exhibitions, roundtables, B2B meetings, online broadcasts and other activities (the «Events»).
1.4. This Policy has been prepared in accordance with the Law of the Republic of Uzbekistan «On Personal Data» No. ZRU-547 of 2 July 2019 and other applicable legislation. With respect to data subjects located in the European Union, the Organizer also takes into account the requirements of the EU General Data Protection Regulation (GDPR).
1.5. By using the Websites, submitting forms, registering for or attending Events, the user confirms that they have read this Policy. Processing that requires consent is carried out only where such consent has been given.
2. Data controller (Organizer)
2.1. The controller of personal data and the organizer of the Events is:
- TRENDS MARKET SUPPORT Limited Liability Company (TMS)
- Address: 7 Elbek str., Yashnobod district, Tashkent, Republic of Uzbekistan
- TIN: 310209089
- E-mail: Marketing@cafdf.org
- Phone: +998 50 885 1580
2.2. Hereinafter referred to as the «Organizer», «we» or «us».
2.3. For any questions regarding the processing of personal data, please contact Marketing@cafdf.org with the subject line «Personal data».
3. Definitions
- Personal data — any information relating to an identified or identifiable natural person (data subject).
- Processing — any operation performed on personal data, including collection, organisation, storage, alteration, use, transfer, anonymisation, blocking, erasure and destruction.
- User — any person visiting the Websites.
- Participant — a person who has registered for or attends an Event (delegate, speaker, representative of a sponsor, partner or media, online participant).
- Cookies — small files stored in the user’s browser. Their use is described in the separate Cookie Policy.
4. Data we collect
4.1. Data provided by the user:
- via the sponsor/partner request form: selected event, first and last name, company, company website, position, e-mail, phone, package of interest, message;
- via the speaker application form: first and last name, company, company website, position, e-mail, phone, presentation topic, message;
- when registering for an Event (including at reg.cafdf.org): first and last name, company, position, industry, country and city, corporate e-mail, phone and other information requested in the registration form;
- when purchasing paid participation: contact person details and information required to issue an invoice, conclude a contract and prepare accounting documents;
- when contacting us via online chat, e-mail, phone or messengers: name, contact details and the content of the request.
4.2. Data collected automatically: IP address, browser and device information, interface language, referral source, pages viewed, date and time of visit, cookie identifiers. This data is collected using cookies and similar technologies (see the Cookie Policy).
4.3. Data obtained at Events: photographs and video footage of participants, recordings of presentations and online broadcasts, badge scan data (where such technology is used).
4.4. We do not knowingly collect special categories of personal data (racial or ethnic origin, political opinions, religious beliefs, health, etc.) and do not process data of persons under 18. The Events are business-to-business (B2B) in nature.
5. Purposes of processing
- reviewing applications from sponsors, partners, speakers and media, and preparing commercial proposals;
- registering participants, confirming participation and producing badges;
- concluding and performing contracts, issuing invoices, receiving payments and preparing accounting documents;
- organising the Event programme: compiling the speaker list, publishing the agenda, arranging B2B meetings;
- providing access to online broadcasts and Event materials;
- informing participants about Event preparations and programme changes;
- sending informational and promotional newsletters about CAFDF brand Events — only with the user’s consent;
- responding to user enquiries, including via online chat;
- ensuring on-site security and access control at the Event venue;
- Event coverage: photo and video shooting, publication of post-event materials;
- analysing traffic and improving the Websites (subject to consent to analytics cookies);
- compliance with legal obligations.
6. Legal grounds for processing
- consent of the data subject (ticking the checkbox in a form, consent in the registration form, cookie consent);
- conclusion and performance of a contract to which the data subject or the organisation they represent is a party;
- compliance with legal obligations of the Organizer (tax and accounting, etc.);
- legitimate interests of the Organizer, provided they do not override the rights and freedoms of the data subject (e.g. Event security).
7. Photography and video recording at Events
7.1. Events are photographed, filmed and broadcast online. By registering for and attending an Event, the participant is informed that their image may appear in general shots.
7.2. Post-event materials may be published on the Websites, on the brand’s social media and Telegram channel, in industry media (including FinTech & Retail Eurasia), and provided to sponsors and partners as part of their participation packages.
7.3. Speakers’ presentations are recorded and broadcast; by submitting a speaker application, the participant agrees to the recording of their presentation and, subject to their own confirmation, to its publication.
7.4. Participants who do not wish to be filmed in close-up may inform the registration desk or write to Marketing@cafdf.org. We will also remove a published image of a participant upon a reasonable request, where technically feasible.
8. Disclosure to third parties
8.1. We do not sell personal data. Data is disclosed only to the extent necessary for the stated purposes:
- to contractors involved in organising the Events (venue, registration service, security, photo and video, broadcasting contractors);
- to the operator of the registration platform reg.cafdf.org;
- to technical service providers: website hosting, JivoChat (Jivo) online chat, Google Analytics, YouTube, Google Maps — as described in the Cookie Policy;
- to banks — for processing payments;
- to Event sponsors and partners — participants’ contact details are shared only with the participant’s separate consent (e.g. when requesting a B2B meeting or having their badge scanned at a stand);
- to public authorities — where required by law.
8.2. All recipients are obliged to keep the data confidential and to process it only for the purposes for which it was disclosed.
9. Cross-border transfer and storage
9.1. Personal data of citizens of the Republic of Uzbekistan is stored and processed using technical means located in the Republic of Uzbekistan, in accordance with Article 27-1 of the Law «On Personal Data».
9.2. As the Events are international and certain services (Google, Jivo, etc.) host their servers outside Uzbekistan, some data may be transferred abroad. Such transfers are carried out in accordance with the legislation of the Republic of Uzbekistan and subject to adequate protection of data subjects’ rights.
10. Retention periods
- data from requests that did not result in a contract — up to 3 years from the last interaction;
- Event participant data — for 3 years after the end of the Event in order to inform about subsequent brand Events (unless consent has been withdrawn);
- contractual and accounting documents — for the periods required by the legislation of the Republic of Uzbekistan;
- data processed on the basis of consent — until consent is withdrawn;
- online chat correspondence — as per the service settings, but no longer than 3 years;
- photo and video materials — indefinitely as part of the Event archive, unless the participant has requested removal of their image.
Upon expiry of these periods, data is deleted or anonymised.
11. Data subject rights
Users and participants have the right to:
- obtain information about whether and what personal data is processed, and the purposes and methods of processing;
- request rectification, updating, blocking or erasure of their data;
- withdraw consent to processing and to receiving newsletters (including via the «unsubscribe» link in e-mails);
- object to processing for marketing purposes;
- receive their data in a structured format (for EU data subjects — the right to data portability);
- lodge a complaint with the competent supervisory authority or a court.
Requests should be sent to Marketing@cafdf.org. We respond within the period required by law, and in any case no later than 30 days from receipt. To protect your data, we may ask you to verify your identity.
12. Security measures
The Organizer takes legal, organisational and technical measures to protect data against unauthorised access, alteration, disclosure or destruction, including HTTPS encryption, need-to-know access for staff, confidentiality obligations, backups and access control to the administrative areas of the Websites.
13. Third-party links
The Websites may contain links to third-party resources (partner websites, venues, social networks, LinkedIn, Telegram). The Organizer is not responsible for the privacy practices of such resources and recommends reviewing their policies separately.
14. Changes to this Policy
14.1. The Organizer may amend this Policy. The new version takes effect upon publication on the Websites unless stated otherwise.
14.2. The current version is always available at cafdf.org/privacy/ and at /privacy/ on each Event website.
15. Contact details
TRENDS MARKET SUPPORT LLC
7 Elbek str., Yashnobod district, Tashkent, Republic of Uzbekistan
E-mail: Marketing@cafdf.org
Phone: +998 50 885 1580